STAY 2 PLAY TRAVEL POLICY STATEMENT
When Registering for your Event, we require all attendees book their lodging with Approved Hotels either online or by telephone with our Housing Partner, Sarec Sports Travel. We have secured specially discounted rates with the top hotels in the area. Please read the important lodging policy information below! Our Travel Partner is licensed and bonded and provides reward points and additional incentives as part of our agreement.
Our travel partner will assist in setting up your Group block and then provide you with instructions for your parents to reserve their individual rooms under the team block. Any reservations booked through an outside third party provider (i.e. hotels.com, Expedia, Hotwire, etc.), booked directly, or through any other method other than our travel partner will result in paying a higher room rate, will not provide Organization/team credits and will most likely result in being removed from the Event.
Our Goal is to ensure the proper experience for traveling teams and our coordination with our lodging partners for room inventory control/management. Our travel partner is a major sponsor which provides a professional service thus enabling us to continue providing low team entry fees.
Teams within a 75 mile drive radius that choose to commute to the complex each day is exempt from this lodging policy. However, if you plan to stay overnight, you are required to book your lodging through our travel partner. *Your team may qualify for a further discount by booking additional travel through our travel partner.
ALTERNATIVE LODGING (Self Booking)
If your team desires to stay outside of Hotel Group (i.e. campgrounds, RV parks, with relatives, etc.), or otherwise do not wish to book through our stated procedures (i.e. using rewards points, discount clubs, hotels outside the Hotel Group, etc.) then you have decided to make an Alternative Lodging arrangements. However, please note, because of the considerations listed above, and because our revenue share with our lodging partners has been factored in and discounted from the tournament entry fees, any traveling teams that request alternative lodging may incur a lodging surcharge that will be added to your team entry fee and must be paid with your team’s final balance payment.
TO REVIEW, IN ORDER TO MEET THE TOURNAMENT LODGING POLICY REQUIREMENTS AND BE PLACED IN THE TOURNAMENT:
Complete the Hotel Reservation Process. One of our staff members will assist with your team block and then provide you with instructions for your parents to reserve their individual rooms under your new team block. OR…
You are a local team. Your team is within a 75 mile drive radius to the tournament and you are planning on commuting back and forth to the park. Lodging is not necessary. If this is the case email us with your request and we will respond within 24 hours.
For additional information or questions: please contact us at (888) 318-1376 or email us at email@example.com